HUD/HMIS

Home > HUD/HMIS

Click the link below to download Osnium’s Letter of Assurance for FY2024:
FY2024 – Osnium’s Letter of Assurance and Checklist

Osnium HUD Changes/Updates

FY2024

FY2024 Database Version

• In order for the new FY2024 report to work, your Osnium Software Version must be on 19.2.68.
• Click here for instructions on how to upgrade your database if you have received a new version notification email.
• If you do not see the “Update Available” option, please make sure you log in with a user who has Administrator privileges, if you still do not see the Update Available option, please contact our support team here.

 

FY2024 Report Changes

• Added: Q12, Q22f, Q22g, Q23d, Q23e, Q24a, Q24b, Q24c, Q24d, Q25j, Q27f1, Q27f2, Q27m
• Removed: Q10b, Q10c, Q12a, Q12b, Q24, Q25e, Q25f, Q25g, Q25h, Q27f

 

Question specific changes

Q4 HMIS Information
• Removed Field No ‘2.02.6C’; updated 2.02.6A relevant data
• Added column for 2.09.01 (Coordinated Entry Access Point)

Q6 Data Quality
• Q6a table removed Ethnicity Row; renumbered rows;
• Q6b table updated row 5 to ‘Enrollment CoC (3.16)’
• Q6d table added row 5 for CE; added row 6 for SSO, HP, and Day shelter; and updated columns F and G replacing ‘R’ with ‘PNTA’
• Q6e added row for “≤0 days”
• Q6f clarified programming instructions in HMIS Reporting Glossary

Q6c Data Quality: Income and Housing Data Quality
• Grayed out cell D2 where data is not expected

Q7 Persons Served
• Q7a Programming Instructions updated

Q7b Point-in-Time Count of Persons on the Last Wednesday
• Included project types 7 and 14 in Step 7 of the programming instructions

Q8 Households Served
• Q8b Programming Instructions updated

Q9 Contacts and Engagements
• Field No 2.02.6C removed
• Field No 2.02.06 relevant data updated

Q10 Gender
• Q10a updated/modified all rows to allow for different genders and combinations of all persons
• Q10d update age range “25-61” with “25-64”
• Q10d update age range “62 and over” with “65+”
• Q10d updated column header “Age 25-61″ with “Age 25-64″
• Q10d updated column header “Age 62 and over” with “Age 65+”.
• Q10d updated/modified all rows to allow for different genders and combinations of all persons and different age ranges in columns.
• Q10d Field No 3.06 relevant values updated to include “2” and “3”.
• Programming instructions updated

Q11 Age
• Age ranges updated

Q12 ‘Race and Ethnicity’
• Q12 Updated/modified all rows to allow for different races, ethnicities, and combinations of all persons.
• Q12 Field No 3.04 Relevant Data values updated to include “6” and “7”.
• Updated/modified all programming instructions to reflect new changes.

Q14 Domestic Violence
• Updated question title for Q14a and Q14b
• Q14a/b Updated Row 4 ‘Client Prefers Not to Answer’
• Field No 4.11.2/B updated ‘Survivor of Domestic Violence’

Q15 Living Situation
• Updating format, values, and restructuring for new categorization headings: (Homeless Situations (100-199), Temporary Housing Situations (300-399), xInstitutional Situations (200-299), Permanent Housing Situations (400-499), Other (1-99)

Q18 Client Cash Income Category
• Programming instructions updated

Q19b Disabling Conditions and Income for Adults at Exit
• Added missing rows for “Unemployment Insurance,” “VA Non-Service-Connected Disability Pension,” “General Assistance,” and “Alimony and other spousal support”

Q21 Health Insurance
• Row 5 updated ‘Veteran’s Health Administration (VHA)
• Row 13 updated ‘Client Prefers Not to Answer’
• Programming instructions updated

Q22a1 & Q22a2
• Removed “data not collected” row

Q22c Length of Time between Project Start Date and Housing Move-in Date
• Aligned programming instructions with table row numbering
• Split “61-180 days” row into rows “61-90 days” and “91-180 days”

Q22d
• Updated timeframe breakdown

Q22e Length of Time Prior to Housing – based on 3.917 Date Homelessness Started
• Aligned programming instructions with table row numbering
• Field No 3.917.3 updated ‘Approximate date this episode started’
• Programming instructions updated

Q22f Length of Time between Project Start Date and Housing Move-in Date by Race and Ethnicity
• Aligned programming instructions with table row numbering
• Added new question

Q22g Length of Time Prior to Housing by Race and Ethnicity – based on 3.917 Date Homelessness Started
• Added new question

Q23c Exit Destination (Question created, needs more criteria)
• Updating format, values, and restructuring for new categorization headings: (Homeless Situations (100-199), Temporary Housing Situations (300-399), Institutional Situations (200-299), Permanent Housing Situations (400-499), Other (1-99)
• Updated the last row to calculate the percent of people exiting to permanent destinations rather than to positive destinations
• Added guidance on excluded destination types to programming instructions, enabling removal of Appendix A

Q23d Exit Destination – Subsidy Type of Persons Exiting to Rental by Client With An Ongoing Subsidy
• Added new question
• Update client universe to “Leavers in the report date range with an exit destination of 435 (“Rental by client, with housing subsidy”)”

Q23e Exit Destination Type by Race and Ethnicity
• Added new question

Q24a Housing Assessment (rename from Q24 to Q24a)
• Row 12 updated ‘Jail/Prison’
• Row 13 updated ‘Deceased’

Q24b Moving On Assistance Provided to Households in PSH
• Added new question

Q24c Sexual Orientation of Adults in PSH
• Added new question

Q24d Language of Persons Requiring Translation Assistance
• Added new question
• Clarified programming instructions for displaying responses in Column A

Q25a/b Number of Veterans/Households
• Row 5 updated ‘Client Prefers Not to Answer’
• Programming instructions updated

Q25c Gender – Veterans
• ‘Male’ updated ‘Man (boy, if child)
• ‘Female’ updated ‘Woman (girl, if child)
• Added ‘Culturally Specific Identity (e.g., Two-Spirit)
• Added ‘Different Identity’
• Removed ‘No Single Gender’
• Added ‘Non-Binary’

Q25d Age – Veterans
• Age ranges updated

Q25i Exit Destination – Veterans
• Updating format, values, and restructuring for new categorization headings: (Homeless Situations (100-199), Temporary Housing Situations (300-399), Institutional Situations (200-299), Permanent Housing Situations (400-499), Other (1-99)
• Removed “With only children” column

Q25j Exit Destination – Subsidy Type of Persons Exiting to Rental by Client With An Ongoing Subsidy – Veteran
• Added new question

Q26a Chronic Homeless Status – Number of Households w/at least one or more CH person
• Project Type under Relevant Data expanded to include all project types

Q26a/b Chronic Homeless Status
• Programming instructions updated

Q26c Gender of Chronically Homeless Persons
• ‘Male’ updated ‘Man (boy, if child)
• ‘Female’ updated ‘Woman (girl, if child)
• Added ‘Culturally Specific Identity (e.g., Two-Spirit)
• Added ‘Different Identity’
• Removed ‘No Single Gender’
• Added ‘Non-Binary’

Q26d Age of Chronically Homeless Persons
• Update date ranges

Q27c Gender – Youth
• ‘Male’ updated ‘Man (boy, if child)
• ‘Female’ updated ‘Woman (girl, if child)
• Added ‘Culturally Specific Identity (e.g., Two-Spirit)
• Added ‘Different Identity’
• Removed ‘No Single Gender’
• Added ‘Non-Binary’

Q27d Living Situation – Youth
• Updating format, values, and restructuring for new categorization headings: (Homeless Situations (100-199), Temporary Housing Situations (300-399), Institutional Situations (200-299), Permanent Housing Situations (400-499), Other (1-99)

Q27f Exit Destination – Youth
• Updating format, values, and restructuring for new categorization headings: (Homeless Situations (100-199), Temporary Housing Situations (300-399), Institutional Situations (200-299), Permanent Housing Situations (400-499), Other (1-99)

Q27i Disabling Conditions and Income for Youth at Exit
• Added missing rows for “Unemployment Insurance,” “VA Non-Service-Connected Disability Pension,” “General Assistance,” and “Alimony and other spousal support”

Q27k Length of Time between Project Start Date and Housing Move-in Date – Youth
• Field No 2.02.6 Relevant Data updated

Q27l Length of Time Prior to Housing – Youth
• Field No 3.917.3 updated ‘Approximate date this episode started’

Q27m Education Status – Youth
• Added new question
• Project Type under Relevant Data reduced to the following: 2 (TH); 3 (PSH); 4 (SO); 6 (SSO); 13 (RRH)

FY2022

Osnium Software Changes:

  1. Clarification that DK/R/DNC responses are not allowed with other responses: 3.03 Date of Birth
  2. Revised language: 3.04 Race
  3. Revised language: 3.05 Ethnicity
  4. Revised language and element structure: 3.06 Gender
  5. New referral event for 4.20 Coordinated Entry Event
  6. Revised language to element name and responses 4.09 Mental Health
  7. Revised language to element name and responses in 4.10 Substance Use
  8. Added new HUD: CoC Program Specific Data Elements
    – New element: C1 Well-being
    – New element: C2 Moving On
    – New element: C3 Youth Education Status
  9. Add two new CE Referral options in 4.20 Coordinated Entry Event

HUD COC APR AND ESG CAPER Changes:

  1. Updated instructions in CSV output to reflect changes in gender-related tables.
  2. Added applicability of Q7b to ESG-CAPER.
  3. Updated Gender row headers and programming instructions in Q10a-10d, 25c, 26c, 27c
  4. Updated Race row headers in Q12a
  5. Updated Ethnicity row headers in Q12b
  6. Changed references to “Substance Abuse” to “Substance Use Disorder” in Q13a1-13c2, 25e, 26e
  7. Changed references to “Drug Abuse” to “Drug Use Disorder” in Q13a1-13c2, 25e, 26e
  8. Changed reference to “Mental Health Problem” to “Mental Health Disorder” in Q13a1-13c2, 25e, 26e
  9. Q14 – added instruction to use the latest [domestic violence] from the latest project stay for each client where the [information date] <= [report end date].
  10. 27a – Grayed-out cells that cannot logically contain data

FY2020

The report now allows for multiple projects of the same client location (project type) to be run on the same report.

Osnium Changes:

  1. Destination list has new values
  2. Prior living situation (type of residence) has new values
  3. New fields on HUD Project Location:
    – ProjectIDsOfAffiliations (comma-separated string)
    – AffiliatedWithAResidentialProject (checkbox)
    – Geocode (comma-separated string). HUD CoC Geocodes Reference
  4. New field on ProgramOptions – VictimServiceProvider (checkbox)
  5. HUD Assigned CoC Codes are not new, but they are now required when submitting FY2020 reports. HUD CoC Names and Numbers Reference
    – You can create a default CoC Code in program options so that for every new HUD record it gets set automatically. This is ideal for agencies who are only using one CoC Code.
    – You can also just select the HUD Assigned CoC Code when creating a project entry HUD record.

New Fields:

The new fields highlighted are to be used in Q4a of the HUD ESG CAPER and COC APR FY2020 report.
An administrator should log in, and fill in these fields before submitting the FY2020 to Sage

  1. Click on Tools and then select Program Options

  2. Once in program options, there is the checkbox for if you provide Victim Services along with the dropdown to create/set a Default HUD Assigned CoC Code:
    Under the HUD Project Locations tab double click on a Location Type
  3. You will then see the three new fields used in Q4a


Introduction to the HUD FY2020 Report:

Please see the video tutorial below showing you how to set up your database with the new fields and how to run the new HUD Report.


Entire Overview of the HUD FY2020 Report:

Please see the in-depth webinar below showing you how to run and debug the new HUD Report, how to create HUD records for Clients/Families, and how to export to SAGE.

 


Report Changes:

Q4a:       Table transposed in order to accommodate multiple projects run together on one APR/CAPER. Added CoC, Geocode, Victim Service Provider, HMIS Software Name, Report Start Date, and Report End Date.
Q6a:       Add column for total
Q7a:       Added row 7
Q7b:       For Permanent Housing (RRH, PSH) the chart is limited to persons who have moved into housing. No change for other project types.
Q8a:       Added row 3
Q8b:       For Permanent Housing (RRH, PSH) the chart is limited to households who have moved into housing. No change for other project types.
Q13:       Households with Children split into two columns: one for adults (D) and one for children (E).
Q13c2:  Households with Children split into two columns: one for adults (D) and one for children (E).
Q15:       Updated Data Standards response options.
Q19b:    New Question
Q22e:    New question
Q23c:    New Values
Q25i:     Updated Data Standards response options.
Q25g:    See Q17 programming instruction updates
Q26g:    See Q17 programming instruction updates
Q27d:    Updated Data Standards response options.
Q27f:     Updated Data Standards response options.
Q27g:    New question for Youth
Q27h:    New question for Youth
Q27i:     New question for Youth